Proof of Ownership

A Proof of Ownership document is required by the relevant Peppol Authority to verify that the registered legal entity is legitimate. It also confirms legal ownership and accountability of the invoicing setup for the configured E_INVOICE_SERVICE system.

When this is required

You must upload a Proof of Ownership after creating and commissioning an E_INVOICE_SERVICE system.

Without successful verification, the system remains in DEGRADED mode and cannot transition to OPERATIVE.

What is required

Provide a document showing the company’s identifying information, such as:

• Company name (fiscal name)
• VAT number (tax ID)
• Legal address

📘Note

If available, include the Peppol Participant ID. If it is not provided, a Peppol Participant ID is assigned during registration based on the VAT number and country.

Upload flow

1. Create a Record of type INTENTION and operation UPLOAD
2. Attach the PDF as part of the record creation workflow
3. Wait for fiskaly verification
4. Monitor system mode until it changes to OPERATIVE

⚠️Important

To enable e-invoice delivery via Peppol, the legal entity must be registered in the Peppol network.

As part of registration, the taxpayer on whose behalf e-invoices are sent and received is validated.

If the taxpayer already has a Peppol Participant ID, they must be de-registered with the current (or previous) service provider before a new registration can be completed.

See Step-by-Step Integration Process for the full sequence in context.

Verification timeline

Verification can take up to 72 hours.